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Fort Saskatchewan Rebels Lacrosse Policy and Procedures

As established September, 2001

Membership

1)  A member shall be:

a)  any family registered with the F.S.R.L. The membership fee shall be the registration fee for a lacrosse player, such a fee being determined by the F.S.R.L. executive committee before each new box lacrosse year or

b)  any non-parent coach, assistant coach, manager or executive member officially registered with the F.S.R.L.

2)  Any member wishing to withdraw may do so upon written notice to the Executive Committee. Any member who does not conduct himself or herself in accordance with the rules or regulations of the Canadian Lacrosse Association, the Alberta Lacrosse Association, the Greater Edmonton Lacrosse Council or Fort Saskatchewan Rebels Lacrosse, may have their membership suspended. Upon a two thirds majority vote of the Executive Committee, the membership could be withdrawn.

Executive Committee

3)  The executive Committee which means the Board of Directors of the Association shall consist of elected officials including the President, Vice President, Treasurer, Secretary, Equipment Manager, Registrar and officials as appointed by the president.

4)  The Executive Committee shall, subject to the bylaws or directions given by majority vote at any meeting properly called and constituted, have full control and management of the affairs of the F.S.R.L. Meeting of the committee shall be held as often as may be required but at least once per month during the regular season, with a minimum of five/year and shall be called by the President. A special meeting may be called on the instructions of any three members thereof provided they request of the President, in writing that such meeting be called and the President shall call said meeting within seven days. No subject shall be discussed or considered at any special meeting, except that specified by the notice. All meetings shall be conducted under the Roberts Rules of Order and four members shall constitute a quorum. Notices of meeting may be sent by facsimile transmission and conference calls may be accepted as duly called meetings as long as the ‘conference call meeting’ is duly called by the President and the requisite four member duly constitute a quorum.
 
5)  Elections for the various Executive positions shall be as follows:

Elected every year:

  • President
  • Vice President
  • Secretary
  • Treasurer
  • Equipment Manager
  • Registrar

6)  Not withstanding the above no President may serve more than two consecutive terms. In the event of the President not being able to perform his or her duties, the Past President will assume the position for the balance of the term or until the next annual meeting, whichever occurs first. In the event the Past President cannot assume the position, the Executive Committee may fill the position in accordance with Article 9 (below) and with all due consideration to the qualifications specified in article 7 (below).

7)  To qualify for election as President a candidate must have, at some time previously, served on the Executive Committee.

8)  Members of the Executive Committee shall be elected from the general membership at the Annual General Meeting, with the exception of the appointed members and shall hold office until their successors are duly elected, re-elected or appointed.

9)  The executive committee shall have the power to fill by appointment any office or vacancy which may occur between Annual Genera Meetings or as a result of the failure of the Annual General Meeting to elect a full slate.

10) The Executive Committee shall have the power to adopt or amend policy, guidelines, procedures or regulations at a regular or special meeting by motion, which shall be binding on all F.S.R.L.  members. Such a motion shall be adopted by not less than a two thirds majority vote of those in attendance.

Discipline

11) F.S.R.L., through it’s elected or appointed officials, have the authority to discipline any players, team officials, team follower, parent or member.

12) The President shall ensure that written policy or regulations exist with respect the application of discipline which ensures that each disciplinary incident is:

  • dealt with by a committee of not less than three people.
  • fairness and consistency is maintained.
  • that the right of appeal is extended to every individual.
  • that the integrity and stature of the game officials is respected.

13) The executive committee or a committee therefore may create committees or sub committees including a nominating committee or such committees may consist of member or non member of the Executive Committee.

14) Members of the executive committee or Appointed officials are eligible to coach or manage F.S.R.L. teams while holding office.

15) Any elected or appointed member of the Executive Committee who does not attend three consecutive meeting may be relieved of his or her duties.

16) Any elected or appointed member of the Executive committee, who by a vote of the Executive Committee is deemed to be doing an unsatisfactory job, shall by a two thirds majority vote be relieved of his or her duties.

Duties of the Executive Committee

17) President

  • Responsible for general administration of the club operations.
  • Sign as a signing officer.
  • Preside at all meetings.
  • Exercise the powers of the Executive Committee in case emergency.
  • Suspend teams, players, coaches, managers or any other team official subject to ratification at the next duly called Executive meeting.
  • Serve on all committees as an ex-officio voting member.
  • Will liaise directly with the community organizations.

  • Will attend or appoint a designate to all ALA and GELC meeting.

18) Vice President

  • Will report to the President.

  • Chair meetings in the President’s absence.

19)Secretary

  • Will attend all Executive Committee meetings and shall maintain accurate minutes of same.
  • Will have charge of all Executive records.
  • Will maintain and update the policies and procedures as required.
  • Will be responsible for all Executive Committee correspondence.
  • Will perform such other duties as designated by the President.

  • Will report to the President.

20)Treasurer

  • Will be a signing authority along with the President.
  • Will have charge of all Executive Committee financial records.
  • Will present an annual statement of all operations.
  • Will serve on the purchasing committee.

  • Will report to the President. 

21) Equipment Manager

  • Will chair the purchasing committee.
  • Will monitor, record and maintain club equipment.
  • Will serve on the budget committee.

  • Will report to  the Treasurer.

22) Registrar

  • Will be responsible for registration of players, coaches, managers and other team personnel.
  • Will chair the registration committee.
  • Will report to the President.

Auditing

23) The books, accounts and records of the Secretary and the Treasurer shall be audited at least once each year by a duly qualified accountant or by two members of the Executive Committee. Complete and proper statement of the standing of the books for the previous year shall be submitted by such auditor at the Annual General Meeting of the society. February 1 in each year shall be the end of the fiscal year of the F.S.R.L.

The books and records of the F.S.R.L. may be inspected by any member at the Annual general meeting provided for herein or at any time upon giving reasonable notice and arranging a time satisfactory to the officer or officers having charge of same. Each member of the Executive Committee shall at all times have access to such books and records. There is no seal for the F.S.R.L.

Meetings

24) The F.S.R.L.A. shall hold an A.G.M on or before the 30th of October each year, of which meeting, due notice will be given to all members. At this meeting there shall be an election of officers as described herein. The elected officers should then form part of the Executive Committee until the successors are elected and installed.

Special meeting of the society may be called at any time by the Secretary upon the instructions of the President or Executive Committee, by duly given notice at lease two weeks prior to said meeting. A special meeting shall be called the President or the Secretary upon notice by him or her of a petition signed by a one third majority of the members in good standing, setting forth the reasons for calling such meeting, which shall be by notice in the community newsletter at least two weeks prior to the meeting.
 
25) Each member shall have the privilege of nominating a representative for each office open for election provided that, for the office of President, the candidate possesses the qualifications specified in article 7.

Voting Rights

26) In the case of family membership, as specified in Article 1a, voting rights are restricted to parents or guardians with only one vote per family.

Non parent members as specified in Article 1b will have one vote each.

Borrowing Powers

27) For the purpose of carrying out it’s objectives, the F.S.R.L.  may borrow or raise or secure the payment of money in such a manner as it sees fit and in particular by the issue of debentures but this power shall be exercised only under the authority of the F.S.R.L. and in no case shall debentures be issued without the sanction of a special resolution of the F.S.R.L.

Bylaws

28) The Bylaws may be rescinded, altered or added to by a Special Resolution passed by majority of not less than two thee quarters of such members entitled to as are present in person at a general meeting, provided that a notice of a Special Resolution is received by the President in writing at least twenty one days prior to the day of the meeting.

Coach Selection

29) Prior to the start of evaluations all FSRL coaches will be selected and distributed to their associated level and team.  All head and assistant coaches named, will be responsible for carrying out the evaluation process per FSRL level evaluation policy under supervision of the FSRL level director.

30) All interested parties will fill out the application form at the end of this policy for review and selection by the FSRL coach selection committee.  The committee will consist of FSRL level directors or alternate executive members, under supervision of the Vice President, or delegate and will consist of no less that three people.

31) The Vice President (or delegate) will inform the applicants of receipt of application, and with a deadline for coach selection.

32) The Vice President will form the coach selection committee and will send all applicable information to the members, and book a date for the selection process.

33) The criteria for selection will be based on review of, and not limited to (not in order):

i)    NCCP Coach level certification

ii)   Respect in Sport certification

iii)  Criminal Record Check compliance

iv)  Coaching experience

v)   Discipline history

vi)  Coaching Interview (if deemed necessary by committee)

The Vice President (or designate) will inform (in writing) the applicants of their decision within 2 days of the selection.

34) In cases of insufficient applicants, the committee will appoint Head and Assistant coaches for all remaining teams.  All appointed coaches must fill out the application forms for the purpose of record keeping and team selection.

35) The FSRL recognizes that there will be team management requests, and therefore will make room on the application form for a coach to request a specific sponsor, and alternate coaches or managers. 

36) In the interest of parity, a management team will consist of no more than 3 people.  All three must hold a team management position of either; Head Coach (mandatory), Assistant Coach (minimum one mandatory), or Manager.

Tiered levels

37) In the case of a tiered level, a parent of a child will not be selected to the coaching staff until the initial team evaluation is completed.  Every coach that applies must assist the director with initial evaluations.  Effective immediately, upon selection of the team management staff, team management will be responsible for final team evaluation and selection under supervision of the level director.

38) Subsequent tiered team staffs will not be named until final results of the prior team’s selections.  The associated Level director (or designate) will arrange interim coaching for initial floor times.

39) Parent coach applications will NOT be factored into the team selection process for the minor player’s placement on any team.

40) In instances of only one applicant for a tiered level, the coach selection committee will review the coach’s application, and will make the selection after evaluation of the level. 

41) The committee has the responsibility to designate a coach for the applied level if the applicant(s) do not qualify, or in the case of no coach applications.

 

Team Selection

42) The evaluation team will consist of the Vice President (or designate), Level Director, selected Head Coaches, Assistant Coaches and/or Team Managers.

Step 1 - Skill Evaluation:

A predetermined skillset will be evaluated as part of the overall evaluation process.  Due to the number of new players in Tyke and Novice, these divisions will be provided with a fixed skill sheet for completion by the station coaches.

Peewee, Bantam and Midget level skill evaluation will take place during skill drills and will be recorded by the evaluation team.

Step 2 - Scrimmage: 

Players will be further evaluated and graded in scrimmage play over subsequent floortimes.  Player’s scrimmage evaluation will be recorded as well with comments.

Step 3 - Grading: 

Skill and Scrimmage evaluation will be combined, and players will be listed in order for the coaches to review.

Step 4 – Team Selection

a)      Tiered levels:

  • Upon review of the players grading, the coach selection committee will designate the head coach. 
  • The head coach will then be assigned the top ten runners and top goalie (if applicable) to the team. 
  • The head coach then will then be responsible to choose the balance of the team based on such criteria as evaluation, position, and awareness.
  • The team will be selected with the same number of players than the teams in the same age category in subsequent levels.

b)     Parity Levels:

  • The selected coaches children are assigned to the appropriate team, and significant difference in parity will dictate the order of selection.
  • The selected or assigned head coaches will select in alternating orders the remainder of players based on the evaluation scores and personal preference.
  • Coaches may trade players in order to meet parent requests.
  • The total evaluation score will be required to be within 10% of each other prior to team selections being final.

44) Any dispute over team selection will be heard by the level director (or designate).  If necessary, the coach selection committee for the level in question will review the selection process and review the teams and evaluation records.  In event of error, this committee will make adjustments to rosters as deemed necessary.